Part 1: Organization and details of the event Ze Dodo Trail Ltd (BRN C12113791) organizes the Dodo Trail, an event in the western part of Mauritius that is part of the Mauritian trail running calendar. Four races are organized on Sunday 16th of July 2017: Xtreme Dodo Trail (XDT) 50 km: starting at 5:30 am next to the Le Morne kitesurfing beach Ti Dodo Trail (TDT) 25 km: starting at 8:00 am at the parking of the Black River Gorges National Park Mini Dodo Trail (MDT) 10 km: starting at 9:00 am at the Riverview commercial centre Dodo Fun Run (DFR) 5 km: starting at 9:00 am at the Riverland Sports Centre All four of these races will finish at the Riverland Sports Centre in Tamarin. Part 2: Runners’ Medical Condition Participants of the XTD (50 km), TDT (25 km) and MDT (10 km) must complete a medical certificate to confirm they are physically capable of running the trail. Please note that this medical certificate is compulsory upon registration. Your registration will not be processed until all requested documents are completed and returned together with payment. Participants whose registration is incomplete will automatically be placed on a waiting list and cannot be guaranteed a place. Please note that while the DFR 5 km race is less physically challenging than the other trails, participants must nonetheless be in good health. Part 3: Registrations Runners can register online from the 15th of March to the 15th of June 2017. Registrations must be completed online via the Dodo Trail’s dedicated website: www.dodotrail.com. Payment is taken via a secure online payment platform. Payments can be made by credit card, internet bank transfer or bank deposit on the Race Organisers Admin Group (ROAG) website. For internet bank transfers and bank deposits, proof of payment must be sent by email to [email protected]. DATES From 15th of March to 15th of May 2017 Races XTD (250 Entries) TDT (500 Entries) MDT (1000 Entries) DFR (250 Entries) IBL Runners Rs 1900 Rs 1100 Rs 800 Rs 600 RTN Runners Rs 2000 Rs 1300 Rs 900 Rs 600 Resident Runners Rs 2200 Rs 1400 Rs 1000 Rs 600 Non-Resident Runners Rs 3100 Rs 2500 Rs 1900 Rs 900 DATES From 15th of May to 15th of June 2017 Races XTD (250 Entries) TDT (500 Entries) MDT (1000 Entries) DFR (250 Entries) IBL Runners Rs 2200 Rs 1300 Rs 1100 Rs 800 RTN Runners Rs 2300 Rs 1500 Rs 1200 Rs 800 Resident Runners Rs 2500 Rs 1700 Rs 1300 Rs 800 Non-Resident Runners Rs 3400 Rs 2800 Rs 2200 Rs 1200 Part 4: Cancellations Should a participant choose to cancel their registration: From 15/03/2017 to 15/05/2017 – A refund of 50% minus a 5% bank charge will be provided when the participant sends a cancellation request by email to [email protected]. From 15/05/2017 to 16/07/2017: No refund for cancellation will be considered for any reason whatsoever (even in the case of injuries attested to via a medical certificate or for reasons relating to travel.) Participants who cannot participate in the race are not permitted to exchange or resell their bib. The organizing team will not be responsible for any damages sustained by the participant or by any damages that the latter could cause to other participants in case of the resale or exchange of a bib. Part 5: Minimum age restrictions Participants must be a minimum of 18 years old to run the XDT 50 km and TDT 25 km. Participants must be a minimum of 14 years old to run the MDT 10 km.The DFR is open to children of 5 to 15 years of age. (Only children will be ranked at the race’s end). Parents must pay a registration fee in order to accompany their children but will not be ranked upon finishing. Children under 8 years old must be accompanied by an adult. Minors must provide proof of parental authorization. Part 6: Categories of Participants and Rankings Runners (Men and Women) of the three main races (XDT 50 km, TDT 25 km and MDT 10 km) will be classified according to the age group categories below. The participants’ age on the 31st of December 2017 determines their category. Overall: First five Men and Women Junior (12 to 17 years): First three Men and Ladies for MDT 10 km only Senior (18 to 39 years): First three Men and Ladies Veteran (40 to 49 years): First three Men and Ladies Master (50 years and above): First three Men and Ladies Each runner will receive his or her race time in hours, minutes and seconds. The organizing team’s stopwatch will be the only official method of time-keeping. In the event of a tie, the prize will be attributed to the older of the two participants. No official ranking will be provided for the Dodo Fun Run 5 km. Part 7: Equipment provided by the organization A race tee‐shirt An electronic chip A race bib A medal A Meal Refreshment tables (with water, Coca-Cola, sugar, salt, bananas …) at regular intervals throughout the different races, though participants should plan to be as autonomous as possible Prohibited equipment: ski‐type walking poles (i.e. any poles fitted with metal tips) are strictly forbidden. Part 8: Compulsory equipment DFR 5 km : Proper running shoes. MDT 10 km: Water (min 1L), and proper trail running shoes. TDT 25 km: Water (min 1L), whistle, proper trail running shoes. XDT 50 km: Water (min 2L), thermal blanket, head lamp with spare batteries, whistle, proper trail running shoes. A pair of gloves could be useful. Failing to meet these requirements will result in the runner’s disqualification. Participants may be checked at any point during the event. Part 9: Medical assistance A multi-disciplinary medical team established by the Dodo Trail will be present on site for the duration of the races. Members of this team will provide medical assistance to participants at each first aid station set up along the different trails. They will also promptly notify the Race Manager or his Assistant in the event that a participant is unable to continue a race. However, the organizer reserves the right to a final decision regarding a runner’s fitness to participate. Part 10: Control marking points Participants must show their bib fastened in front at waist height upon registration, at the outset of the race. It is compulsory for participants of all four races to bring the electronic chip previously supplied to them on the day of the event. Control points are located along each of the race’s tracks. It is compulsory for the runners to go through these checkpoints. The organization also reserves the right to check runners’ packs at any time during the event and/or at the finish line. The time-keeper will establish the ranking of each runner. Part 11: Abandonment If a runner chooses to abandon any of the four races, they must inform the person responsible for the nearest control point and hand him or her both their bib and their electronic chip. Failing this, the organization cannot be held responsible for any consequences arising therefrom for any such participant. In addition, the organization reserves the right not to register any such participant in future editions of the Dodo Trail. Part 12: Personal assistance Runners may only benefit from personal assistance at refreshment tables and control points. The assistance of a pacer, helper or carrier is not allowed at any point during the races. Anyone who fails to respect these rules will be disqualified. Part 13: Insurance The Dodo Trail takes out public liability insurance for the duration of the event. The insurance covers both third parties and runners in the event of an organizational error. The Dodo Trail’s liability ends once the runner has abandoned a race or been disqualified for arriving at a control point beyond the time allowed, on the basis of a medical decision or for any other reason as decided by the Race Director. Part 14: Penalty and disqualification One‐hour penalty if: The runner’s race number is not visible. Unauthorized assistance is provided to a participant outside a refreshment area (via a “water carrier” or even a pace-maker). Disqualification for: No-show at a checkpoint. Failing to wear a race bib. Check‐in outside of the cut- off times set out in the race profile documents. Making use of any type of transport during the event. Doping or refusing to undergo a doping control. Failing to assist a participant in difficulty. Insulting, threatening or striking any Control Officer or member of the organization. Any verbal or written position of a defamatory or injurious nature taken up before, during and after the race may be sanctioned by a ban on participating in any of the races for one or more years, dependent upon the gravity of the infraction and independently of any judicial proceedings. Refusing to be examined by medical doctors at any moment during the race. Using shortcuts on the track. Reselling or exchanging Dodo Trail bibs. Spot checks may take place during the pre‐race check‐in on the day of the event. Any participant found wearing a bib not registered under his or her name will immediately be disqualified from the event. Being physically and mentally unable to carry on with the race. Not having a bag or belt in which to carry the required equipment. Failing to be present at the starting line or completing the race outside of the established race times. Having a reckless or threatening attitude or making use of dangerous and illegal objects. Runners must wear their race number on the front part of their vest and at chest level so that it is easily visible. Runners should be able to shout their race number at different control points if required. Failure to do so may result in the runner being disqualified Part 15: Complaints All objections must be in writing and lodged with the Race Manager, with a caution of Rs 500 (non‐refundable if the objection is not valid) within 30 minutes of the publication of provisional results. Part 16: Trail jury The Trail jury is composed of the following persons: the Race Manager and a representative of the ROAG team. Part 17: Award ceremony Prize giving will start at 2:00 pm at the Riverland Sports Centre. The winners of the various race categories will receive their prize or gift ONLY during the awards ceremony. Part18: Photo, TV or Video coverage and associated rights Participants hereby expressly renounce any image usage rights relating to the race. They also renounce the right to any legal proceedings against the event organizer and its authorized partners for any use made of his/her image. All professional audio‐visual service providers or photographers should obtain accreditation from the event organizer. It is hereby agreed that no image, photography or video film whatsoever of the Dodo Trail 2017 event may be sold to any private partner or private TV channel by any such professional without prior consent from the race organizer. Part 19: Cancellation of the Event by the Organizer There shall be no refund of registration fees in the event of the race being cancelled due to a force majeure event (flood, cyclone, fire, etc.). Once the race has started, no refund will be made for any reason whatsoever in the event that the race goes on to be cancelled. Part 20: Amendment of the trail The organizing team reserves the right to amend the trail at any time without prior notice. In the event of an amendment to the trail, participants are not entitled to request a refund of their registration fees. Part 21: Change of race Requests for a change of race are only permitted on the day that race packs are allocated and must be submitted to the race office. Part 22: General conditions All participants hereby agree to comply with the regulations by virtue of their registration and to discharge the organizers of the Dodo Trail from their liability with regard to any incident or accident that may occur due to non‐compliance with such regulations.